JAYHAWK PIPELINE LLC

Incident Narrative

AT 2PM ON 1/17/13 STATION OPERATOR ARRIVED AT HOLTZINGER STATION FOR ROUTINE STATION CHECK. UPON ARROVAL HE COULD SEE OIL LEAKING FROM THE END OF THE PUMP. HE IMMEDIATELY SHUT DOWN THE STATION LOCALLY TO STOP FLOW AND NOTIFIED THE CONTROL CENTER, EHS AND AREA FOREMAN. OIL LEAKING FROM PUMP WAS RUNNING FROM THE NORTH END OF THE STATION TO SOUTHEAST CORNER FOLLOWING ELEVATION AND WAS GATHERING IN CONTAINMET BERM ALREADY IN PLACE. STATION OPERATOR CALLED FOR VACUUM TRUCKS TO BE DISPATCHED TO SITE WHILE AREA FOREMAN DISPATCHED LOCAL PERSONNEL AND EQUIPMENT TO SITE. FOREMAN ARRIVED ON SITE AT 3:10 PM DID HAZARD ASSESSMENT, PERFOMED LOTO THEN DIRECTED VAC TRUCKS AND COMPANY PERSONNEL TO PICK UP OIL FROM DIKED AREA. FROM TIME OF DISCOVERY TO WHEN BACKUP ARRIVED TO DO HAZ ASSESSMENT, OIL THAT HAD LEAKED CONTINUED TO COLLECT IN SE CORNER OF PROPERTY AND SMALL AMOUNT DID TRICKLE OVER TOP OF BERMS APPROXIMATELY 14.4 BBLS LEFT SITE IN A 90 FT X 36 FT AREA. DURING CLEANUP MECHANIC DETERMINED SPILL CAME FROM A CRACKED LINER/PISTON END CAP ON GASO PD PUMP. UPON DISASSEMBLY MECHANIC FOUND THAT RETAING NUT ON PISTON ROD HAD LOOSENED AND IN DOING SO BEGAN TO CONTACT END CAP CRACKING IT. THE RETAINING NUT IS RETAINED ALSO BY A COTTER PIN THAT PASSES THROUGH HOLE IN ROD AND NOTCHES MANUFACTURED IN RETAINING NUT. ONLY A SMALL SLIVER OF THE COTTER PIN WAS FOUND. NEW PISTON ROD, PISTON NUT, RETAINING NUT, AND COTTER PIN WERE INSTALLED ALONG WITH NEW ""END CAP"" TO REPLACE ONE CRACKED. BY 8PM 1/17/13 350 BBLS OIL HAD BEEN PICKED UP AT SITE AND IMPACTED SOILS HAD BEEN PILED AWAITING DETERMINATION OF REMEDIATION AREA. PUMP WAS REPAIRED BY THIS TIME ALSO AND RESTARTED AND MONITORED. ON 1/18/13 LOCAL PERSONNEL CONTINUED TO REMOVE IMPACTED SOILS AROUND PUMPS AND PIPING AND ALSO MOVED IMPACTED SOIL PILE FROM NIGHT BEFORE TO REMEDIATION SITE AGREED TO WITH LANDOWNER. BY MID AFTERNOON KDHE HAD BEEN ON SITE TO APPROVE CLEANUP. ALSO ON 1/18/13 AT 5:30 PM PHMSA INSPECTOR MET WITH JIM WILSON AND DARYL CRAM AT SPILL SITE AND INSPECTED PARTS FROM ASSOCIATED PUMP AT KAW'S RUSSELL OFFICE. PHMSA INSPECTOR ALSO REVISTED HOLZINGER STATION THE FOLLOWING DAY ON 1/19/13 WITH LOCAL OPERATING PERSONNEL GIVING HIM ACCESS TO SITE. SPILL ESTIMATE IS 391.8 BBL RECOVERED 350 BBL WITH 41.8 BBL RETAINED IN SATURATED SOILS. INVESTIGATION INTO COTTER PIN FAILURE, RETAINING NUT LOOSENING, ETC. IS ONGOING. NRC WAS NOT NOTIFIED BECAUSE OPERATOR DID NOT FEEL IT MET CRITERIA IN 195.52 (NO DEATH, NO FIRE, ESTIMATED COST OF CLEANUP AND DAMAGES WOULD BE LESS THAN $50,000, WAS NOT ON WATER. OPERATOR NOW NOTIFIES NRC EVERYTIME, REGARDLESS OF CRITERIA OR SIZE OF SPILL. TOTAL CUBIC YARDS BEING REMEDIATED IS 319.28 06/04/15 SUPPLEMENTED REPORT PER PHMSA REQUEST AS I HAD FAILED TO CHANGE STATUS OF INVESTIGATION INTO WHETHER CONTROLLER ACTION OR CONTROL ROOM ISSUE CAUSED OR CONTRIBUTED TO THE INCIDENT. IN SUMMARY INTO CONTROL ROOM INVESTIGATION FOR THIS INCIDENT: CONTROLLER ON SHIFT'S QUALIFICATIONS WERE VERIFIED AS CURRENT. CONTROLLER FATIGUE WAS NOT AN ISSUE AS HOURS OF SERVICE WERE VERIFIED WITHIN GUIDELINES. CONTROLLER RESPONSE WHEN NOTIFIED OF INCIDENT WAS CORRECT. CONTROLLER MADE PROPER AND IMMEDIATE NOTIFICATIONS TO SUPERVISOR. CONTROLLER NOR ANY CONTROL ROOM ISSUE CAUSED THE MECHANICAL FAILURE OR COULD HAVE PREVENTED IT.